The following advice from the lessons learned can be helpful to those considering holding a conference at your institution this summer. It might need to abandon the idea completely.
Make sure you are using the correct timing. We wanted to make sure that every Canadian institution was able to participate in normal office hours. Therefore, we altered the format of the conference from the traditional two-day schedule in person to a four-day schedule. This meant for some, the conference would take place in the morning, while for others, it was in the afternoon. A conference that is held for a brief period of time allows for greater focus and energy; however, the main reason why they are organized in this manner is to accommodate the needs of those who may be confined in their time away from their home base. If it is conducted online, a “conference” can be redefined. Sessions can be scheduled at the same time or two times on a particular day for several months or weeks such as.
We have tested and described them here: International Conferences 2022 — Conferences on E-education and E-business
Make it simple and easy to use. If this is an institutional event, make use of an online learning platform or teleconferencing service available. We partnered with several institutions and decided to utilize Big Blue Button (BBB) as our platform. It was not necessary for users to download any software, and BBB was able to offer technical assistance and training to presenters ahead of the conference.
Social networking and random conversations are among the most frequently discussed benefits of conferences. We advised institutions to organize meetings in person during the conference. Many institutions hosted friends from the community for lively discussions and discussions. In times of the outbreak, think about creating virtual groups which meet prior to as well as after the event to facilitate more discussions that are focused on local concerns.
Keynote addresses and concurrent sessions are fairly simple to plan. Parallel sessions allowed us to accommodate a higher quantity of participants than they were held concurrently; however, this can limit access. If time isn’t an issue, the sessions could be distributed. Every session we attended had an additional presenter, in addition to technical assistance from our team. If there are two presenters, they can both focus on comments made in the chat feed and also respond to the technical support person if there are any issues.
Posters as well, can be an integral part of in-person events that are not easily duplicated online. Our solution was the Showcase which was a virtual space that allowed participants to communicate materials in a variety of formats like podcasts, videos and websites. Also, we had scheduled drop-in sessions all day. The Showcase is accessible as a resource for over a full calendar year later after the convention has taken place.
The virtual host was present for each session and was capable of dealing with technical problems. Although the majority of sessions were smooth, it’s possible to say that there were some problems that we’d like to avoid at a subsequent online conference, however it’s not possible to ensure a smooth and trouble-free experience. Presenters and virtual room hosts were required to participate in the training sessions that were available at various times. Participants and presenters were provided with online instructions.
Allow users to access prior to accessing the website. We provided practice rooms for presenters and attendees so they could test the platform ahead of time. We provided videos of welcome from the executive and an online acknowledgement of land to where people could make contributions.
Connect with us throughout as well after the conference. We contacted participants each morning with an announcement, welcome message, and clickable, easy hyperlinks so that they could connect. As the conference was online, it’s simple to give access to the information following the conference.
It’s not a cost-effective alternative. Yes, costs are considerably lower than an in-person event, however, they’re not removed. The platform might be charged for instance or keynote speakers might receive a fee.
For a final note Try to keep in mind that there are people who hate the internet experience, regardless of the way you approach it.
Also read : Any publication in conference proceeding will come under which category of publication?
Upcoming International Conferences in Education 2022 & 2023
1] 1448th International Conference on E-Education, E-Business, E-Management and E-Learning (IC4E)
Langkawi, Malaysia
· Conference Start Date :2023–01–18
· Deadline For Submission / Apply:2022–12–30
· Conference End Date :2023–01–19
About Conference :
The idea of the conference is for the scientists, scholars, engineers and students from the Universities all around the world and the industry to present ongoing research activities, and hence to foster research relations between the Universities and the industry. This conference provides opportunities for the delegates to exchange new ideas and application experiences face to face, to establish business or research relations and to find global partners for future collaboration.
2] 1450th International Conference on E-Education, E-Business, E-Management and E-Learning (IC4E)
Jerusalem, Israel
· Conference Start Date :2023–01–21
· Deadline For Submission / Apply:2023–01–06
· Conference End Date :2023–01–22
About Conference :
The idea of the conference is for the scientists, scholars, engineers and students from the Universities all around the world and the industry to present ongoing research activities, and hence to foster research relations between the Universities and the industry. This conference provides opportunities for the delegates to exchange new ideas and application experiences face to face, to establish business or research relations and to find global partners for future collaboration.
3] 1452nd International Conference on E-Education, E-Business, E-Management and E-Learning (IC4E)
Miami, United States Of America
· Conference Start Date :2023–01–23
· Deadline For Submission / Apply:2023–01–06
· Conference End Date :2023–01–24
About Conference :
The idea of the conference is for the scientists, scholars, engineers and students from the Universities all around the world and the industry to present ongoing research activities, and hence to foster research relations between the Universities and the industry. This conference provides opportunities for the delegates to exchange new ideas and application experiences face to face, to establish business or research relations and to find global partners for future collaboration.